Abracadabra: Repairo
Posted in Uncategorized on November 29th, 2005So I get a call from a user who wants me to fix their email system because apparently it’s broken.
Caller: Is my email down?
Me: Why don’t you tell me the problem you have and we will go from there. (Yeah, I know, a bit sarcastic.)
Caller: A client has sent me an email and gets an error message. Can you check my account.
Me: What’s the message?
Caller: The server couldn’t get it and there was a time thingy.
Me: Okay, I will need the exact message.
Caller: So I should tell the client he is just screwed?
Me: No. Can you ask him to try and email the error message to me or write down the exact message?
Caller: I will see if he has time.
(I verified we were receiving mail and that I hadn’t received any error messages from the system while we continued our conversation.)
Okay, a little bit of a pain. After all, I am good at my job, but not magic. Just like most people, I need information to form a theory and to solve a problem and this call didn’t give any. As icing on the cake, the caller sent an email to the client which read:
Talked w/my IT guy and he needs you to hold his hand through it….sorry…
Huh? I wanted information, not the client to solve the problem. So what we have here is a failure to communicate. If a client calls to buy a product and says “ I would like to buy a thingy to do stuff” (in these exact words) would you not ask questions to find out exactly what they wanted to do then tried to help them find a resolution? INFORMATION IS KEY!!!! Anyway, I guess I have to take some of the blame. If the caller didn’t understand that I need info and couldn’t just “check my account” then I needed to inform them better. Like Sun Tzu says, “If the words of command are not clear and distinct, if orders are not thoroughly understood, then the general is to blame.” So if I didn’t make the caller understand what I needed to help them, then it’s my fault.
Then again, he goes on to say “But if his orders are clear, and the soldiers nevertheless disobey, then it is the fault of their officers.” I have written several articles for an internal newsletter about the procedures for reporting trouble all of which make the point that to help them, I need information and at this point, a vacation.





